Privacy Policy

The Saskatoon and District Safety Council (SDSC) is committed to protecting your privacy and maintaining the confidentiality of your personal information. Personal information may be provided to us through membership application/renewal; correspondence; registrations to courses, conferences, meetings or other events; or responding to your information requests.

Here is the personal information we collect and how we use it:

Defensive Driving Course and 55 Alive Driver Refresher Course.

We need your name, address and telephone number so that we can register you for the course and provide you with the course location and other details about the course. If you have taken an online course, we use this information to discuss your assignments and to send you your course graduation certificate when you finish the course. As a requirement of the course, we provide your name and certificate number to the Saskatchewan Safety Council. We keep a copy of your name and certificate number for up to a year and then destroy it. We destroy all other personal information immediately after the course, unless we have received payment for the course by cheque, in which case we may retain your personal information for up to 30 days (until your cheque clears).

Information provided on course evaluation forms is rendered anonymous (e.g. by removing or obliterating your name and other personal information).

When signing up for the Green Defensive Driving Course, you will need to provide your name and some personal information online. This information is collected by Jacques Whitford (the company that provides the course for us and the Canada Safety Council) and is used only for your participation in the course, so that we can identify course participants, follow their progress and send them their certificates at the end of the course. View Jacques Whitford privacy policy.

When you pay online, the information you provide is encrypted and sent by secure transmission to PayPal. A confirmation e-mail is sent to us, letting us know what you paid for and how much you paid. We never see any of your credit card or PayPal account information. View PayPal privacy policy.

Membership Information.

As a requirement of the Saskatchewan Non-Profit Corporations Act, we keep a register of members, "containing the names, alphabetically or otherwise systematically arranged in a manner capable of producing information about all members in intelligible written form within a reasonable time, and the latest known addresses of each person who is or who, during the previous year, has been a member of the corporation and the date on which each became or ceased to be a member." In addition, we request that you voluntarily provide your telephone number and e-mail address, so that we can contact you about safety council events and activities.

Disclosure:

SDSC will not provide or share your personal information with third parties unless:

SDSC is committed to adhere to the privacy principles set forth in Schedule #1 of the Personal Information Protection and Electronic Documents Act. These principles are:

Principle 1. Accountability

SDSC is responsible for maintaining and protecting personal information under its control and has designated an individual who is accountable for SDSC compliance with the Ten Privacy Principles.

Principle 2. Identifying purposes

SDSC will identify, at or before the time of collection, the purposes for which personal information is collected.

Principle 3. Consent

The knowledge and consent of an individual are required for the collection, use or disclosure of personal information, except where required or permitted by law. You may change your consent preference at any time by providing a written request to SDSC.

Principle 4. Limiting Collection

The personal information collected will be limited to that which is necessary for the purposes identified by SDSC above. Information will be collected by fair and lawful means.

Principle 5. Limiting Use, Disclosure and Retention

Personal information will only be used or disclosed for purposes for which it was collected, except with the consent of the individual, or as required by law. The information collected will be maintained in a secure manner. Personal information will only be retained for as long as required to fulfill the purpose for which it was collected.

Principle 6. Accuracy

Personal information will be maintained as accurate, complete and up-to-date as is necessary to fulfill the purposes for which it is to be used. Individuals are responsible for notifying sdsc of any changes to their personal information.

Principle 7. Safeguards

SDSC will safeguard the information from unauthorized access, disclosure, copying, use or modification regardless of the format in which the information is held.

Principle 8. Openness

SDSC will make available information about its policies and practices relating to the management of personal information.

Principle 9. Individual Access

Upon request, an individual will be informed of the existence, use and disclosure of his/her personal information and will be given access to it. An individual will be able to verify the accuracy and completeness of the information and request that it be amended if appropriate.

An individual wishing to review or verify his/her personal information may do so by contacting SDSC.

Principle 10. Challenging Compliance

An individual may direct any enquiries with respect to the above privacy principles to SDSC, by contacting SDSC.

How to contact SDSC:

• By email to info@saskatoonsafety.org
  Include the subject line: Attention Privacy Officer
  
  
• By mail to:
  Saskatoon & District Safety Council
  Attention: Privacy Officer
  P.O. Box 8562
  Saskatoon, SK S7K 6K6
  
  
• By asking to speak to the privacy officer by telephone at:
  (306) 260-6557
  (306) 955-4003
  1-877-955-4003

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